With the latest update to Profit Rhino, you'll be able to set the chart of account for tasks in your price book.

The first thing you'll need to do is log onto your office version of Profit Rhino and head over to the manage book tab. Once there, click on the edit pencil in one of your business types and your screen should look something like this:


                    ASSIGNING AN ACCOUNT TO AN ENTIRE BUSINESS TYPE

As you can see in the image above, there is now a field that will allow you to assign an account to a business type. Doing so will assign that account to every category, subcategory, and task within that business type.

You can also do this with your categories, subcategories and tasks. Here are a few examples:

                               ASSIGNING A CATEGORY AN ACCOUNT

                                      ASSIGNING A TASK AN ACCOUNT


What's very important to understand about our new system, is that it will waterfall. If, for instance, I have one category that belongs to a particular account separate from every other category I can set up my accounts to reflect that.

First, I'd assign the business type an account like I did in the image above, after doing so, I would export a report. My report should now look something like this:

 REPORT WITH ONE PERSON ASSIGNED TO VERY CATEGORY VIA BUSINESS TYPE

That's all fine and well, but lets say that one of these particular categories belongs to Mike instead of Joe. What I'll do, is I'll click into the plumbing business type and assign Mike to a subcategory like I did in the image at the beginning of the article. Now, when I export that same report, it looks like this:


                    ASSIGNING ONE SPECIFIC CATEGORY A SEPARATE ACCOUNT

There we have it, now the account Mike is responsible for every subcategory and task in the particular category I assigned him without effecting the other categories.

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